Struggling with what to say to a parent through email? 

It can be tricky putting things in writing sometimes, and it’s easy to suddenly lose an hour of your precious time trying to get the words just right when it involves a parent and a student. There are several reasons that come up over and over again for why you have to email a parent in the first place.

What to do? How to start?

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I’ve put together a series of five different templates for five different situations you probably find yourself in all the time as a teacher!

Here are the 5 reasons why you need email templates ready to go for responding quickly to parents: 

  • Template 1 (purpose): The desire to make time to email the parents of really good kids for once, just to let them know how thankful you are that the child is in your class! We always wish there were more of them!

 

  • Template 2 (purpose): The need to let a parent know about some minor things that have come up with the child. It’s not a huge, huge deal, but you don’t want the issue to get out of hand down the road.

 

  • Template 3 (purpose): The need for you to let the parent know about some more serious behavioral issues happening in your class. You’ve dealt with the issues yourself over the past week or two but what you’re doing isn’t working and you need the parent to know about it and make it stop!

 

  • Template 4 (purpose): The need for you to let the parent know about some more serious academic issues happening in your class. You’ve noticed some missing or incomplete work over the past week or two but what you’re doing isn’t working and you need the parent to know about it and to help get the child back on track!

 

  • Template 5 (purpose): Ok, something kinda big happened today and you had to write a referral. I don’t know if your school is like mine, but mine actually requires me to contact (via phone call) the parent before the administrator will assign a consequence. I know, right. So instead of playing phone tag all day while Jr. gets to continue as usual, I really just email the parent as soon as I can. I do try to call, but 9 times out of 10 I just get a voicemail (hence the endless cycle of phone tag that I want to avoid!) So this template takes care of those types of issues.

 

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